This is an agreement between a Antoinette Forbes, operating as Virtual Administration
(VA ) (Hereafter referred to as We, Us and I) and [Client Name], [Client Company]
(Hereafter referred to as the Client) (each a “Party” and collectively the “Parties”).
1. ACCEPTANCE OF AGREEMENT. The Client agrees to the terms and conditions outlined in this Agreement.
a) Signature. A virtual signature may be used and recognised.
2. EXPENSES. The Client shall reimburse us for all reasonable and pre-approved out-ofpocket expenses that are incurred in connection with the performance of the Services.
3. a) INVOICING. We will bill the Client on the last working day of the month. Payment is due the on the 1st of the following month.
b) Late payments. Payments not received by the due date will result in work cessation. We reserve the right to refuse completion or delivery of work until past due balances are paid. All materials or property belonging to the Client, as well as work performed, may be retained as security until all just claims against the Client are satisfied.
4. TERM OF AGREEMENT. We will provide services to the Client on an ongoing basis starting from [Document.CreatedDate]
a) Early Termination. Either Party may terminate this Agreement:
i) Immediately in the event that either Party breaches this Agreement; or
ii) At any time upon 4 weeks by written notice to the following email address: antoinette@virtualadminitration.co.uk.
b) Payment Upon Early Termination. In the event of such termination. We shall be paid for any portion of the Services that have been performed prior to the termination in accordance with the Services List.
5) SUBCONTRACTING. We shall have the right, in its sole discretion, to assign, transfer, charge, delegate or subcontract its rights and responsibilities to any third party, provided that the We shall remain responsible for the performance of any such third party.
6) OFFICE HOURS AND COMMUNICATION. Of ce hours are Monday through Thursay, 09:00 to 17:00. Friday from 12:30 to 17:00. If the Client requests Services outside of the above speci ed hours. We reserve the right to charge an additional 50% of the fees.
7) CONFIDENTIALITY. We, unless having the written consent of the Client, (a) hold all Con dential Information in strict trust and con dence; (b) not use or permit others to use Con dential Information in any manner or for any purpose not expressly permitted or required by this Agreement; and (c) not disclose or permit others to disclose any Con dential Information to any third party without obtaining the Client’s express prior written consent on a case-by-case basis, to the time it was communicated to Us by the Client.
a) Passwords. Should the Client decide to grant the Us access to the Client’s business and/or personal accounts, the Client does so entirely at their own risk, and the Client is fully responsible for ensuring the security of the Client’s data. The Client will be solely responsible for any loss, liability or violations that might occur as a result of such access as long as any such loss can be directly tied to the work carried out under this agreement.
b) Password security. Once access has been given to a primary email address, and if 2-step veri cation is already active. We will install an authenticator application through 1password. If passwords are changed/ another security measure has been added, we must be updated as soon as possible.
8) INDEMNIFICATION. Both parties agree to defend, protect, indemnify and hold one another harmless from any and all lawsuits, claims, damages, demands, liabilities or losses, including reasonable attorney fees and costs, brought, made or claimed as a result of any acts, including omissions, which are not outlined in this agreement.
9) WARRANTIES AND REPRESENTATIONS. Each Party hereby warrants and represents that such Party is free to enter into this Agreement, and that this Agreement does not violate the terms of any agreement between such Party and any third party.
10) LIMITATION OF LIABILITY. In no event will the We be liable for any consequential, indirect, exemplary, special, or incidental damages arising from or relating to this Agreement. We total cumulative liability in connection with this Agreement, whether in contract or tort or otherwise, will not exceed the aggregate amount of Fees owed by the Client to the Us for Services performed under this Agreement during the 12 months preceding any settlement or adjudication of any claim.
11) INSURANCE. Both parties agree that the appropriate insurance coverage with regards to the Services agreed upon has been obtained.
12) AMENDMENTS AND WAIVERS. Any term of this Agreement may be amended or waived only with the written consent of both Parties.
12) COUNTERPARTS. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together will constitute one and the same instrument.
