How to increase business performance while making your work week shorter

For most of 2024, I’ve worked three days a week—usually from 10 am to 2:45 pm, sometimes a little later on a Wednesday. How is that possible? Witchcraft? Maybe… More likely, it’s a combination of understanding myself and figuring out how to get the best out of my team.

When it comes to performance, we aren’t all cut from the same cloth. Some of us thrive before noon, while others do their best work late into the evening. So let’s get to the actionable tips! These are designed to help you increase your business performance while shortening your work week…

1. Know your DISC profile

Understanding your DISC profile can significantly boost your productivity. The DISC assessment categorises your personality into four traits: Dominance, Influence, Steadiness, and Conscientiousness. Knowing your profile helps you identify how you work best and allows you to delegate tasks effectively.

Take the Assessment: Use online resources like 123test or Tony Robbins’ DISC assessment.

Apply the Insights:

If you’re a “D” (Dominant), delegate details to someone who thrives on being meticulous.
If you’re an “S” (Steady), collaborate with “I” (Influence) types to balance task-oriented and people-oriented work.

By leveraging your strengths, you’ll optimise your workflow and create a more productive environment.

2. Understand your learning style

Do you learn best through visuals, hands-on experience, or auditory methods? Identifying your learning style helps tailor your approach to new information and tasks.

Visual learners: Use tools like Trello or monday.com to create colourful project boards that make tracking tasks engaging and visually appealing.
Hands-on learners: Consider using physical tools or whiteboards to sketch out ideas or workflows.
Auditory learners: Record yourself summarising tasks or use apps like Otter.ai to transcribe meetings and capture key points.

By aligning your learning style with your workflow, you’ll find that you can achieve more in less time.

3. Develop positive habits

Creating positive habits is crucial for increasing productivity. According to a study by the University of Southern California, it takes an average of 66 days to form a new habit.

Here are some habits to consider incorporating:

Time blocking: Use a digital calendar (like Google Calendar) to allocate specific blocks of time for different tasks. This helps you maintain focus and minimise distractions. For instance, reserve mornings for deep work and afternoons for administrative tasks.
The Pomodoro technique: Work in 25-minute increments followed by a 5-minute break. Tools like Focus Booster or TomatoTimer can help you implement this technique.
Daily reflection: Spend a few minutes at the end of each day reflecting on what you accomplished and what can be improved. This practice can help you stay flexible and adjust your strategies as needed.

4. Embrace flexibility and urgency

Staying flexible in your approach to work is crucial for maintaining high performance. Plans can change, and unexpected tasks can arise. The key is to make room for things that are important and urgent.

Prioritisation matrix: Use the Eisenhower Matrix to distinguish between what’s urgent and important. This visual tool helps you focus on tasks that truly matter.
Daily check-ins: Spend 10-15 minutes each morning reviewing your priorities. Adjust your plans based on current needs, and be ready to pivot when necessary.

Flexibility will enable you to adapt without losing sight of your goals, allowing you to work smarter, not harder.

5. Monitor cash flow diligently

Keeping a close eye on your cash flow is essential for any small business. According to QuickBooks, 60% of small businesses fail due to cash flow problems.

Here are some steps to stay on top of your finances:

Daily cash flow review: Set aside time each day to review your cash flow. Tools like QuickBooks or Xero allow you to track income and expenses easily.
Set financial goals: Use SMART criteria to set financial goals that align with your overall business objectives. For example, aim to increase your revenue by 15% by the end of Q2.

By prioritising your finances, you’ll build a sustainable business that can weather challenges.

6. Utilise virtual admin support

Outsourcing tasks to a virtual assistant can free up valuable time in your week. Virtual assistants can handle various administrative tasks, such as managing emails, scheduling appointments, and diary management.

Implement systems: Use tools like Zapier to automate repetitive tasks and improve efficiency across platforms. For instance, automate the process of adding new leads to your email marketing software.

7. Celebrate small wins

Don’t forget to celebrate your small wins! Recognising your achievements, no matter how minor, can boost morale and motivation. As Aristotle said, “Excellence is not an act, but a habit.”

Establish a celebration Routine: Set aside time each week to reflect on what you’ve accomplished. Share these wins with your team, reinforcing a culture of recognition.
Reward yourself: treat yourself to something special when you reach milestones, whether it’s a nice dinner or a day off.

Increasing business performance while making your work week shorter is not only possible, but it can also lead to a more balanced and fulfilling professional life. If you’re ready to implement these strategies but need support along the way, our virtual admin solutions are here to help! Let us take care of the administrative tasks while you focus on growing your business.

FAQs

How can I identify my DISC profile?

You can take a DISC assessment online through platforms like 123test or Tony Robbins’ website to understand your work style better.

What tools can help me monitor my cash flow effectively?

Consider using accounting software like QuickBooks or Xero, which offer user-friendly interfaces for tracking income and expenses.

How do I find a virtual assistant that fits my needs?

Platforms like Upwork or Fiverr allow you to browse and hire virtual assistants based on your specific requirements.

What is the Pomodoro Technique?

The Pomodoro Technique involves working in 25-minute blocks followed by a short break, which helps improve focus and productivity.

Why is it essential to celebrate small wins?

Celebrating small wins boosts morale, reinforces positive behaviours, and maintains motivation, contributing to long-term success.

By following these strategies, you can increase your business performance while enjoying a shorter work week. Let’s get started on this exciting journey together!

To see how Eto & Flow could benefit your business, simply get in touch today – we’d love to walk you through your options.